Travel and Research Funds

TRANSCEND trainees may request up to $1,000 for travel funds and $1,000 research funds. The application can be found here. We will notify you within a week after we receive your submission. Please email transcend@uconn.edu when the application form has been submitted.

Research

Research funds can be used for Challenge Team projects, instrument fees, experimental participant fees, or purchase of software, databases, or electronics specific to a project. After your research request has been approved, the Program Coordinator will work with you to make the purchase(s).

A few things to note:

  • Items purchased with university funds must be delivered to an address on campus. If you prefer, items can be delivered to the Program Coordinator in Arjona 341 and pickups from there can be coordinated.
  • Some vendors have negotiated rates with the university, so pricing you find for items online may not be the most accurate. Please check with the Program Coordinator if you have any questions about this.
  • Please see approved purchases with university funds here.

Travel

Once your travel request has been approved, and you are a current fellow (in your paid year of fellowship) then the Program Coordinator will be booking your travel. To this end, please email transcend@uconn.edu with details of your travel arrangements including:

      • your full name as it appears on your id/passport
      • your date of birth
      • phone number
      • preferred travel days/times
      • preferred departure cities if flying
      • preferred airline and frequent flier # (if any)
      • For conference registration, the log in credentials so that the registration can be purchased with a Pro Card

If you have any questions about the process, please contact travel@uconn.edu and they can assist you.

Required reading prior to booking travel:

GA Travel:

If you are considered to be a GA (non-NSF-Funded) and don’t have your own travel card, you will need to apply for one. Then you can submit travel requests, and book and expense your own travel in Concur.  See steps below.

Please note that even though you’ll have your own Travel Card and can make your own arrangements, you are still required to complete an application for trainee Travel Funds.

  1. GA can request a Travel Card to cover their hotel and other allowable incidental expenses, or they can choose to use a personal card and seek reimbursement.
  2. Submit a travel request in Concur for approval
  3. When booking your flights and hotel, you can either book directly in Concur, or contact uconncampustravel@anthonytravel.com to book it for you- please let them know the following information:
    • your full name as it appears on your ID/Passport
    • your date of birth
    • phone number
    • preferred travel days/times
    • preferred departure cities if flying
    • preferred airline and frequent flier # (if any)
    • KFS# (ask Program Coordinator for it)
  4. After travel, GA will need to submit an expense report for the UConn Business expenses charged to their Travel Card/personal card and any out-of-pocket expenses they are being reimbursed for. (transportation/parking/etc.)
    1. If all meals and incidentals were paid for out of pocket then you can use per diem in concur to calculate reimbursement.  If even one meal was paid using the Travel Card, you cannot use per diem. Make sure that you have receipts and justification for each expense charged to the Travel Card.
  5. Ensure you have a brochure, or conference badge that you can take a picture of and upload in your expense report when you submit it after the trip.
  6. PLEASE SEND THE FINAL AMOUNT OF THE EXPENSE REPORT TO transcend@uconn.edu
Here are some useful resources to help along the way:
Single Sign-On (SSO) Login| Concur is setup with SSO login access, allowing you to use your NETID and respective password to access the online tool.  Access Concur directly from the Travel Services page.
Concur Training Material| UConn-specific Concur training material, such as: process/instructional documentation, FAQ’s (compiled from our various training sessions), Recorded Training Sessions, and e-learning modules – all can be found in the Training and Resources section of Travel Services page.
Travel Card Training & Request Form| To obtain a University Travel Card, a traveler must complete online Travel Card Training, achieving a score of 85% (or greater), print your certificate of completion, and then complete the Travel Card Request Form (attaching the Travel Card certificate) which will automatically route for approval.  More information relating to the UConn Travel Card can be found at https://travel.uconn.edu, from the Travel Card section.